Letting Process

The Letting Process, Eligibility & Document Criteria

I’ve Found the Property I Want to Rent. What’s Next?

To rent a property in the UK, you need to make a formal offer, which we will submit to the landlord on your behalf. At this stage, we will need to confirm your identity, your credit history, your employment status, your immigration status (if applicable), previous references, and your guarantors if required to ensure you meet all the necessary obligations as a tenant. Once approved, we’ll draw up your tenancy agreement with your moving in date, number of occupants etc. and register your deposit in accordance with the Tenant Deposit Protection Scheme (DPS).



1. Find an Available Property

First review the available properties/room on our website, Spareroom.com and the other portals.  We advertise on contact us about properties and rooms that are available.  We can review the options and your situation and if required arrange a convenient time to meet and view the property.


2. Apply for a Tenancy

If you wish to proceed and meet the tenant criteria specified, to start the referencing process we take some details and obtain proof of identification and current address.  References may also be required.  At this stage a registration fee is payable, 50% of which is refundable if your application is unsuccessful following referencing.


3. Confirm your Tenancy

If your application is successful and you still wish to proceed, we will prepare a tenancy agreement for electronic signature and agree a payment schedule.


4. Move In

Upon signing and payment clear we arrange a move in date. On the day we will check you in and show you all the important aspect of using your new home. You will receive a welcome pack with all relevent paper work including a copy of the  tenancy agreement. From then on we are on standby should you have any questions.


Tenant Eligibility Criteria

  • Be aged 18 or over on the date of signing the tenancy agreement
  • Able to pay deposit, rent in advance, and administration fee
  • Provide a guarantor (if required)
  • Demonstrate you do not have an adverse credit history, or rent arrears
  • Provide proof of identification and address

Proof of Identification

  • A current passport to identify you allowing us to comply with Anti Money Laundering Legislation
  • A current photocard driving licence

Proof of Address

  • Utility bill dated within the last three months to confirm your current residing address
  • Council tax bill or letter from a government department (e.g. HMRC)
  • Letter from income provider (pension / employer) on headed paper
  • House or motor insurance certificate
  • The last 3 months of Bank or credit card statement
  • Accountants Letter for Self-Employed
  • DVLA V5 car registration document